Beginner plan
Free
What is Todoist?
Todoist is a comprehensive task management and organization tool designed to enhance productivity. Catering to both individuals and teams, it allows users to capture, organize, and prioritize tasks seamlessly.
With a clean interface, Todoist offers features like due dates, project categorization, and priority levels. Its natural language processing capability makes task entry intuitive, understanding deadlines from phrases like “next Monday.”
Todoist also integrates with numerous apps, ensuring a cohesive workflow. Its Karma system gamifies productivity, motivating users through points and levels.
Available on multiple platforms, including mobile and desktop, Todoist ensures you stay on top of your tasks, whether you’re at work, at home, or on the go.
Best for
StartUpsFreelancersSmall BusinessMedium BusinessNon-profit OrganizationPersonal
Pricing
Starting at $5/month · Subscription
Pro plan
5
Starter workspace
Free
Features
47 features that make Todoist stand out.
Alerts/Notifications
Assignment Management
Collaboration Tools
Deadline Management
Gantt/Timeline View
Kanban Board
Progress Tracking
Project Planning/Scheduling
Projections
Recurring Tasks
Status Tracking
Task Progress Tracking
Task Tagging
Workflow Management
Remote Access/Control
File Management
Customizable Templates
Real Time Notifications
Project Planning
Create Subtasks
Time & Expense Tracking
Task Editing/Updating
Productivity Tools
Task Scheduling
SSL Security
Activity Tracking
Third Party Integrations
Reporting & Statistics
Real Time Data
Task Management
API
Commenting/Notes
File Sharing
Project Templates
To-Do List
Reminders
Project Tracking
Search/Filter
Notes Management
Reporting/Project Tracking
Milestone Tracking
For Small Businesses
Project Management
Multiple Projects
Prioritization
Tagging
Web-based Deployment
Pros & Cons
Pros
- Intuitive User InterfaceTodoist is frequently praised for its clean and intuitive interface. Users appreciate how easy it is to navigate the app, which helps them quickly add, organize, and prioritize tasks without confusion.
- Cross-Platform AvailabilityOne of Todoist’s standout features is its availability across multiple platforms. Users can access their tasks on various devices, including smartphones, tablets, desktops, and web browsers. The seamless synchronization across devices ensures that users can stay on top of their tasks wherever they are.
- Task Management FeaturesUsers commend Todoist for its comprehensive task management features. These include setting due dates, recurring tasks, labels, and priorities. Creating sub-tasks and projects allows users to break down large tasks into manageable steps, particularly useful for complex projects.
- Collaboration ToolsTodoist also offers collaboration features, allowing teams to share projects, assign tasks, and comment on tasks within the app. This functionality is appreciated by users who need to manage team projects and ensure accountability across team members.
- Productivity ReportsThe app’s productivity tracking features, such as the Karma system, which awards points based on task completion and progress reports, are popular among users. These tools provide motivation and help users track their productivity over time.
Cons
- Limited Free VersionSome users feel that the accessible version of Todoist is limited in terms of features. While it offers essential task management, more advanced features like reminders, labels, and themes are locked behind a premium subscription. This can be a drawback for users who need these features but are not ready to commit to a paid plan.
- Pricing StructureRelated to the free version limitations, some users mention that the premium version’s pricing is relatively high compared to other task management tools. Users suggest that more affordable or flexible pricing plans could make the premium features more accessible.
- Offline FunctionalityWhile Todoist works well online, some users have reported issues with offline functionality. Although the app does support offline mode, there are occasional sync issues when reconnecting to the internet, which can lead to lost or unsynced tasks.
- Complexity for New UsersDespite its intuitive interface, a few users have noted that the range of features can overwhelm new users. They suggest that more in-app guidance or tutorials could help new users get up to speed with the app’s capabilities more quickly.
- Limited Customization OptionsSome users have expressed a desire for more customization options within the app. This includes more flexible ways to organize tasks and projects and additional themes and layout options to suit individual preferences.
Todoist alternatives
Tools buyers consider alongside Todoist.
No alternatives listed yet.
Frequently asked questions
Is Todoist free to use?
Todoist does not currently offer a free tier or free trial. Pricing starts at $5 and depends on the plan you choose.
How much does Todoist cost?
Todoist starts at $5/month. Higher tiers add seat capacity, automation, integrations and enterprise-grade controls.
What does Todoist integrate with?
Todoist integrates with popular tools such as Microsoft 365, monday.com, ChatGPT, Akiflow, Evernote, plus an open API for custom workflows.
Who is Todoist best suited for?
Todoist is built for teams who need to standardise the workflow it covers — typically growing companies who have outgrown spreadsheets but don't yet need enterprise-grade procurement suites. The exact fit depends on company size, deal volume and compliance requirements.
How long does it take to onboard Todoist?
Most teams are live on Todoist within 2–6 weeks. Simpler implementations (small teams, default workflows) can be done in days; large enterprise rollouts with custom approval chains and ERP integration take longer.
About the authors
Ana Maria StanciucEditor
Ana Maria Stanciuc is a highly skilled writer and content strategist with 10+ years of experience. She has experience in technical and creative writing across a variety of industries. With a background in journalism, her expertise goes beyond writing, as she brings a unique combination of creative storytelling and technical accuracy to her work. She is currently the Head of Content at Tekpon and the Editor in Chief for Tekpon Magazine. In her current role, she leverages her extensive writing experience and strategic insight to produce valuable content. Ana-Maria specializes in reviewing and cu
LinkedIn ↗
Ana Maria ConstantinWriter
Ana Maria Constantin, the dynamic Chief Marketing Officer at Tekpon, brings a unique blend of creativity and strategic insight to the digital marketing sphere. With a background in interior design, her aesthetic sensibility is not just a skill but a passion that complements her expertise in marketing strategy. This allows her to create campaigns that are not only visually appealing but also highly effective, a testament to her unique talent. Ana Maria Constantin’s affiliate manager experience is a testament to her dedication and growth. During this time, she improved her partnership developmen
LinkedIn ↗Todoist vs. Similar Products
Build your own comparison →Select up to 3 software, to enable Comparison
Read more about Todoist
Editorial deep dives and how-to guides covering this tool and its category.
Industry Insights
Customer Segmentation Using AI: Smarter Insights, Better Results
AI-driven segmentation lets you discover the real clusters in behaviour, intent and value — and act on them weekly rather than once a quarter.
Industry Insights
Best ecommerce personalization software in 2026
Ecommerce personalization software uses behavioral data and AI to tailor every part of the shopping journey, from product recommendations and search results to email and push notifications. The best platforms in 2026 combine real-time personalization, omnichannel orchestration, a
Industry Insights
Best Accounting Software for Freelancers 2026
The best accounting software for freelancers and self-employed professionals in 2026. Compare FreshBooks, Wave, Bonsai, and 7 more on Tekpon.
Guides
The 9 Best AI Sales Assistants in 2026
Compare the 9 best AI sales assistants in 2026: features, pricing, and best-fit scenarios for solopreneurs, SMB sales teams & European prospecting.
Browse related categories
Other directories where this product (and its competitors) live.
Productivity Software
Productivity software is a tool that helps you work easier and more efficiently. This system can be used in various contexts, whether for personal purposes or big or small businesses.
Task Management Software
Task management software facilitates teams to manage individual tasks and organize a user’s daily workflow. It accomplishes this by generating to-do task lists with start and end dates, task components, task categorization, and individual task separation.
Equity Management Software
Equity Management Software (EMS) is a powerful and innovative tool representing a significant paradigm shift in companies’ management of ownership and stakeholder relations. This advanced technology has revolutionized the complex processes of tracking and managing shares, communicating with stakeholders, maintaining legal compliance, and managing company records.
CRM Software
Customers are at the core of any business. To manage them, you need to have a centralized system that focuses on tasks related to customers. This is where Customer Relationship Management(CRM) comes in. It is a software system specializing in customer management and their relationship with your business. Using it, you can track all customer communication and nurture relationships with them, building trust and loyalty to the brand.
Demo Automation Software
Demo Automation Software is a specialized type of software designed to streamline and enhance the process of creating and conducting product demonstrations. This software category targets sales, marketing, and customer success teams, helping them present their products effectively to potential clients. These tools are predominantly cloud-based and facilitate the crafting of interactive, engaging product experiences tailored to individual customer needs or industry specifics.
Print on Demand Software
Print on Demand (POD) Software gives online retailers the power to create and sell personalized goods like clothing, accessories, and decorations without having to keep physical stock. The provider automatically prints and sends the product as soon as a consumer places an order, eliminating initial expenses and lowering the risk of unsold stock.